Congratulations – you are engaged! And you are beginning that whirlwind called “wedding planning.” Venues, caterers, florists, DJs… and then thousand other things. Believe it or not, the planning of the ceremony is rather a “second thought” for many couples. BUT… it’s at the core of the whole celebration – it’s the reason for the party! It’s the moment when you two are committing the rest of your lives to one another. So better focus on it right away!

And since it’s such an important moment in both your lives, the person sealing your bond, your officiant, should be someone you trust, cherish, admire, or have been a friend with for a long time.

The first and most important decision you have to make is whether you want a religious or non-religious ceremony. Both the Catholic and Protestant Church require the ceremony to take place in a house of worship; Jewish ceremonies may also take place outside a synagogue (at your reception venue, for instance). If you wish to get married in a Church of your faith, you will probably contact your parish or ask your parish priest to be your officiant at a different church; but in any case, you’ll follow the framework that applies within your religious community. You may choose one ceremony with a priest of each religion present, or two separate ceremonies (only one will then be legally binding by the signing of the marriage certificate). In many cases, premarital religious instruction is required, especially in the case of an interfaith marriage, and in some cases a Church ceremony even requires that the partner who is not member of this specific religious group needs to convert and become a member first, a process that can easily take up to a year. So better check this out, first thing!

Your other option is to have a civil ceremony – and here the options are nearly limitless. To clarify: “civil” does not mean “non-religious;” it only means “not recognized as binding by an established Church.” You can have a non-religious, simple courthouse ceremony, or you can have a spiritual ceremony, even a ceremony following the Catholic rite, just not inside a Catholic Church, without the strict regulations, and consequently not recognized by the Roman Catholic Church (the White-Robed Monks of St. Benedict, for example, are monks following Catholic beliefs who will perform a Catholic wedding mass for you, anywhere you choose… it will be a legally binding marriage, but not one recognized by the Roman Catholic Church). If you do not wish to be married by an ordained minister, even outside a house of worship, most judges or justices of the peace can officiate; and if you’d rather have a trusted friend or relative be your officiant, this person can become deputized for just this one day (at a very moderate cost, by the way). Or you may have observed an officiant at a wedding you attended and liked the way he or she conducted the ceremony – by all means, ask for referrals!

Sounds quite complicated, right? If you have a wedding planner (always recommended… after all, I am one myself!), he or she can help you find exactly the right solution AND the right person.

Once you have narrowed down your choices, I recommend that you meet each of the “possibles” with enough time to get a good impression of what this person is like and whether you feel well understood with your specific wishes and in your personal situation, and appreciated as persons. Ask about the way this person would conduct your ceremony or wedding mass, whether you can write your own vows, include rituals that are meaningful to you, readings by persons close to your heart; in short, find out what it would be like to be married by this person. Take your time; don’t rush it. No one can make that decision for you – this is intensely personal, and you’ll have to follow your heart here.

Your chosen officiant may recommend premarital counseling (many actually offer this service) – and you should seriously consider this option. I assume your first reaction will be – “WHY??” The two of you are deeply in love, committed to one another – what is there to counsel? Well, of course you are right… but the sad reality is that about half of all marriages in the US fail and end in divorce, and it is safe to assume that all these couples were equally deeply in love when they said their vows, and still… and because this is so and because you do not want this to happen to you, it’s a good idea to at least consider premarital counseling.

A bit of etiquette – depending on how close you are with your officiant, it would be a nice gesture to invite him or her to the Rehearsal Dinner and to the Reception. In many cases, officiants will politely excuse themselves due to “other commitments,” but it’s at least a nice gesture to offer it. And if they accept, they get a seat at one of the parents’ tables or other position for honored guests. If your officiant is a parish priest, a donation toward the Church is appropriate, and if he/she is not affiliated with a specific Church, you should show your appreciation with a personal gift.

With your officiant and ceremony venue in place – whatever you choose – it’s time to think about your vows. Of course you can always follow the standard “I Do’s” – nothing wrong with that – but if you’d rather express your own unique and personal feelings, you have to put these in words, and, believe me, that’s not easy! Take your time for that. A good starting point is to write a love letter to your partner; leave it in your drawer for at least 24 hours, and then read what you wrote. That will be the essence of what to say in your vows.

More details to think of: would you like to include readings in your ceremony? A favorite poem? Or maybe a favorite song or instrumental interlude? (And who would play or sing?) Would you like to include symbolic rites, like hand washing, ring warming, a sand ceremony, pouring wine ceremony, candle-lighting ceremony? There are so many ways to include your loved ones and even all of your guests and make them a real part of your ceremony and your union… just give it some thought!

And with that, I’ll let you go, because I know you’ll be super busy… and you’ll have a wonderful, meaningful, unforgettable wedding ceremony!

Good question, dear brides-to-be!

And since I happen to be a wedding coordinator and designer (my company is A Day Like No Other), I also happen to have a few answers for you.

Your wedding is a one-in-a-lifetime event, your celebration of your commitment to the person you are going to share your life with.

It should be the best day in your life, in the truest sense of the word.

And you, the couple, should be able to enjoy every moment and cherish these memories forever.

The average wedding can take more than 250 hours to plan. With today’s hectic lifestyles, most couples do not have that amount of time to research venues and vendors, compare the options, and make sure all details are taken care of.

A wedding coordinator saves you valuable time and money (yes, money!). The coordinator will not make decisions for you, but will pre-select your options, take advantage of discounts not available to private parties and avoid costly mistakes. And on your wedding day, your coordinator shoulders the responsibility for a smooth event flow, keeps to the timeline, quietly solves problems big and small “behind the scenes” and ensures that you, the couple, can indeed simply enjoy your great day.

CHOOSING YOUR WEDDING COORDINATOR

In my opinion, the most important qualities you should be looking for in your coordinator are a degree from a wedding coordinator school, experience, membership in professional organizations, and a personality matching your own.

Why is that? You need someone with a solid understanding of the art of wedding planning, and a degree from a reputable school guarantees that amount of extensive training. You want your coordinator to run your event like a well-oiled machinery; the more often he or she has done that before, the better for you. Membership in a leading professional organization demands adherence to highest professional and ethical standards – your coordinator has proven to be trustworthy and good at the job. (Since I am an active member in both ACPWC and WIPA, I know that for a fact). Inquire whether you’d be working with the same person throughout, and what this person’s average response time is – it can make your life difficult if you have to explain your questions to a different associate every time, or if you have to wait for several days until you get your answers… And for the rest, let your heart speak! Your coordinator will become part of your life for months, maybe a year. He or she should be like a trusted friend and confidant. Only you can feel who among your selection of “finalists” will fill that role. I feel so blessed that at my weddings this relationship has always worked out … and here’s my reward at the end of the evening: it was the best day of their lives! (see “Praise!”)

DO WE REALLY NEED AN INDEPENDENT WEDDING PLANNER? WE ALREADY HAVE OUR (ONSITE COORDINATOR/FLORIST/ CATERER…)

Many couples are wondering what the differences are. So many vendors claim that they can act as wedding planners in addition to the services they offer and they are hired for.

BUT… that’s often only part of the truth. While some floral design companies and catering businesses do, indeed, offer full-service wedding planning (at an extra fee, of course), most of this “free wedding planning” is a far cry from what an independent coordinator will do for you.

An onsite coordinator, be it for your ceremony or for your reception venue, will plan and coordinate exactly that part of your celebration and nothing else. Who helps you stay on time and on budget during the planning stages, making sure no detail is overlooked? Not your onsite coordinator…

Your florist might be a gifted designer in his or her medium, but who is going to design your décor scheme to a cohesive whole, from linens to china, lighting and escort cards? Let alone doing any planning along the way…  Your caterer is certainly a fantastic chef, but don’t expect him or her to find you the right DJ or band – and so it goes.

You, the couple, are probably specialized in your professions, hard-working and good at what you do. You certainly appreciate the value of a specialist in a different field – wedding coordination and design. You would not even think of conducting a lawsuit without the help of a lawyer, or a house construction without the help of an architect. Your wedding day is of equal importance and deserves the same level of attention by a trained specialist. Entrust it to a trained professional.

DESIGN-WISE WE ARE TOTALLY OVERWHELMED WITH SO MANY IDEAS AND POSSIBILITIES. WE REALLY DON’T KNOW WHERE TO START.

In the era of the Internet, dozens of glossy wedding magazines and Pinterest, it’s easy to get overwhelmed! Sometimes there is, indeed, too much of a good thing. Let a specialized wedding designer  help you sort through all your various ideas. Some will be very close to your hearts, others not so much; some can be combined, and others can maybe play a role in the design of the Rehearsal Dinner – or bachelorette party, or bachelor party, bridesmaids’ breakfast, bridal shower… you get it. There is so much going on before and around your wedding that many of your great ideas and inspirations can find a home in one of these events if they don’t make the final cut for wedding décor. A wedding designer can definitely guide you from this first stage of vague inspirations to a distinct décor plan for each of your festivities. Here is one recent example: my bride Erica, an amateur astronomer… starstruck! Here’s what we came up with:

A Moon-and-Stars-themed photo booth:

… a cake to match…

… glimmering stars in the guests’ champagne glasses, and even the wedding shoes playing along!

Well, convinced?

If you now think you might, after all, need a wedding planner – email me! [email protected]

I am very much looking forward to hearing back from you!